Legal Documentation
Privacy Policy
This Privacy Policy applies to VisioHire Job Market (the daily job search intelligence service), a product of IMAVISSIO Ltd, registered in England and Wales. It covers how we collect, use, store and protect personal data processed for the purposes of the daily job search digest in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and the EU General Data Protection Regulation (EU GDPR) where applicable.
1. Who We Are
IMAVISSIO Ltd is the data controller responsible for all personal data collected across our product portfolio. We are an independent innovation group developing technology ventures across talent, enterprise, adaptive systems and next-generation infrastructures.
2. Relationship to IMAVISSIO Ltd Privacy Policy
This Privacy Policy applies specifically to the product identified on this page and should be read in conjunction with the IMAVISSIO Ltd Group Privacy Policy, which governs data processing across the IMAVISSIO product portfolio.
The IMAVISSIO Privacy Policy establishes the core principles, legal bases, data protection standards, and user rights applicable to all products and services operated by IMAVISSIO Ltd.
This product-specific policy provides additional detail only where data processing activities differ due to the nature of the product. In the event of any inconsistency:
- The IMAVISSIO Group Privacy Policy shall prevail as the primary framework
- This product-specific policy supplements and refines that framework only where necessary
By using this product, you acknowledge that your personal data is processed in accordance with both this policy and the IMAVISSIO Group Privacy Policy.
The IMAVISSIO Ltd Privacy Policy are available on the main IMAVISSIO website.
3. What Data We Collect
We collect the following categories of personal data when you use VisioHire Job Market:
- Identity data: Full name
- Contact data: Email address
- Professional data: CV / resume text, target industries, role preferences, location preferences, salary expectations
- Optional relocation & lifestyle data: Only where you choose to provide it during onboarding — your current location, citizenship / nationality, relocation preference, household type, whether you have children (a simple yes/no, never names or ages), and the lifestyle factors that matter to you. Every one of these fields is optional, may be left blank, and is used solely to improve your relocation and lifestyle analysis.
- Usage data: Service interaction data, digest engagement, dashboard usage
- Payment data: Subscription tier — billing is handled by our third-party payment provider (Merchant of Record); we do not store payment card details
- Technical data: IP address, browser type and device information (where applicable via analytics)
4. How We Use Your Data
We use your personal data for the following purposes, all of which have a lawful basis under UK/EU GDPR:
- Service delivery (Contract): Scanning job markets, scoring opportunities and delivering your daily job search digest with application materials, pipeline tracking and recruiter-scan signals
- Account management (Contract): Managing your subscription, profile and access
- Communications (Contract / Legitimate Interest): Sending your digest (daily or fortnightly depending on your tier), service updates and support responses
- Improvement (Legitimate Interest): Improving match quality, scoring algorithms and service features
- Relocation & lifestyle analysis (Consent): Where you optionally provide relocation and lifestyle details, we use them only to assess work-authorisation/visa considerations and city-fit for your matched roles. This guidance is informational, not legal or immigration advice. You may leave these fields blank or withdraw them at any time via the dashboard or by contacting us, without affecting the core service
- Legal compliance (Legal Obligation): Retaining records as required by law
VisioHire Job Market uses automated profiling to match users with opportunities and to score role probability, market timing, recruiter-scan signals and competitive-cohort position, combined into a composite decision-grade verdict per opportunity with a reasoning trace. These outputs are assistive and do not constitute automated decision-making with legal or similarly significant effects. You retain full control over which roles to apply to and how to use the cover letters, outreach messages and application materials we generate.
No employment outcome is guaranteed. The service does not represent you to employers and does not constitute careers advice from a regulated adviser.
5. Data Sharing
We do not sell, rent or trade your personal data. We do not share your data with prospective employers. Your CV content and profile are never shared with third parties without your explicit consent.
We use the following service providers who process data on our behalf as Data Processors:
- Third-party payment provider: Payment processing (Merchant of Record — handles applicable sales taxes and VAT)
- Google (Workspace / Apps Script / Drive): Data processing infrastructure
- Cloudflare: Website delivery, security, performance optimization, and traffic protection services
All processors are bound by appropriate data processing agreements and operate under GDPR-compliant terms.
6. Data Retention
One rule applies to every plan, including the free Scout trial: we keep your personal data while your subscription or trial is running, and for 90 days after it ends (the end of your paid period, or the end of your 7-day trial). During those 90 days your profile is preserved, so if you subscribe again with the same email address your dashboard and match history come straight back. After 90 days all of your personal data is automatically and permanently deleted.
One free trial per person. While your data is kept (those same 90 days), a new free trial cannot be started with the same email address; a paid plan can be chosen at any time. Once your data has been deleted, a new free trial is possible.
You may request immediate deletion at any time (see Section 8). If you do so before your 90 days have ended, we delete all of your personal data and keep one thing only: a one-way, keyed code derived from your email address, from which the address cannot be recovered, held until the day your 90 days would have ended and then deleted. Its only purpose is to stop a second free trial being started early (our legitimate interest in preventing misuse of the free trial); it is never used for anything else.
Payment records are kept by our payment provider (the Merchant of Record) for the periods the law requires. Aggregate, anonymised data that can no longer identify you may be retained for service improvement purposes.
Accounts created before 20 September 2026 keep the retention period stated when they were created, if that is longer: for a Scout trial, approximately 9 months from the date the account was created.
7. Data Security
We implement appropriate technical and organisational measures to protect your personal data, including access controls, encrypted data storage and regular security reviews. Your CV text and profile data are stored in your private account environment, accessible only to you and our service infrastructure.
8. Your Rights (UK/EU GDPR)
You have the following rights regarding your personal data:
- Right of access: Request a copy of the data we hold about you
- Right to rectification: Correct inaccurate data
- Right to erasure: Request deletion of all your personal data
- Right to restrict processing: Request limitation of how we process your data
- Right to data portability: Receive your data in a structured, machine-readable format
- Right to object: Object to processing based on legitimate interests
- Right to withdraw consent: Where processing is based on consent, you may withdraw it at any time
To exercise any of these rights, email: Legal & Privacy→
We will respond within 30 days. If you are unsatisfied with our response, you have the right to lodge a complaint with:
- UK: Information Commissioner's Office (ICO) — ico.org.uk
- EU: Your relevant national Data Protection Authority
9. Cookies
Our website uses cookies for essential functionality and, where you have consented, for analytics purposes (Google Analytics 4). You will be presented with a cookie consent banner on your first visit. You may withdraw consent at any time by adjusting your browser settings or contacting us.
We use the following cookie categories:
- Essential: Required for the service to function — cannot be disabled
- Analytics (with consent only): Google Analytics 4 — anonymised usage data to improve the service
10. International Data Transfers
Some of our service providers may process data outside the UK or EU. Where this occurs, we ensure appropriate safeguards are in place, including Standard Contractual Clauses (SCCs) or equivalent transfer mechanisms.
11. Children's Privacy
VisioHire is not intended for use by individuals under the age of 18. We do not knowingly collect personal data from children.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Material changes will be communicated to active subscribers by email. The current version is always available at this URL. Continued use of the service following notification of changes constitutes acceptance.
13. Contact
IMAVISSIO Ltd
Registered in England and Wales · Company No. 14396770
Registered office: 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ
Data protection enquiries: Legal & Privacy→
Business enquiries: Marketing & Sales→